|
Are you a LinkedIn Member? Use your profile to help you apply. |
| DESCRIPTION & REQUIREMENTS: |
To provide administrative, and secretarial support to members of the Northwest Europe & Nordics (NWEN) Knowledge & Insights (K&I) team based in London and to manage the market research budget and key communication vehicles such as the Share-point and K&I newsletter for the K&I Team in all NWEN geographies.
KEY DUTIES/RESPONSIBILITIES:
• Schedule meetings inside and outside the office: prepare any documentation which may be required and deal with necessary catering or other practical arrangements (often virtual e.g. video-conference, telephone conference, webex etc.).
• Open and distribute incoming mail, screen telephone calls and type and proof correspondence.
• Organise travel for team members managing agendas, flight/transfer organization and hotel booking. Suggest most appropriate fares available, according to The Coca-Cola Company (TCCC) policies.
• Process travel expenses for team members.
• Input data and run pre set reports from various databases
• When team members are unavailable, act as first point of contact for requests and queries. Take appropriate action/speak to the relevant people and follow up to ensure that requests are action satisfactorily whilst maintaining the appropriate level of confidentiality.
• Ensure timely issue of PO and control the process in SAP until the final closing, according to TCCC procedures. Support associates in preparing all necessary documentation for correct issue of PO, e.g. bidding, authorization of new vendors, good receipt posting, follow-up with internal approvers and monitoring of invoices with external suppliers etc.
• Liaise with the Finance department to solve any budget/accounting issues which may arise in the expenses administration processes.
• Assisting with the organisation of team meetings and other ad hoc team/company events.
• Use of PowerPoint to generate presentations to strict deadlines
• Forge good working relations with other Administrative staff across Coca-Cola Europe
• Ad hoc project work and other tasks, as required
• Provide back up to a senior officer’s secretary or other team secretaries as required
• The travel requirement is expressed at 0% because this is not a regular occurrence. However, on some occasions administrative staff may be required to travel either within or outside the Business Unit
These duties/responsibilities may vary according to location specific requirements
ORGANIZATION IMPACT/ INFLUENCE:
• Knowledge base of department and of each principal’s duties.
• Handles confidential information, which if improperly handled, could cause some embarrassment.
RELATED JOB REQUIREMENTS/ QUALIFICATIONS:
• Balances Immediate & Long-Term Priorities – Meets critical objectives while considering the impact of those activities on longer-term goals. Translates strategic direction into personal actions/plans.
• Delivers Results – takes accountability, ensuring productive, efficient execution against priorities. Sets ambitious yet realistic goals and removes obstacles to ensure high quality results.
• Sets a Winning Example – Demonstrates integrity, including placing Company interests ahead of personal agendas. Makes sound decisions and follows-through on them. Demonstrates passion for the Company and its products
At The Coca-Cola Company you can cultivate your career in a challenging and dynamic environment. We are the largest manufacturer and distributor of nonalcoholic drinks in the world-selling more than 1 billion drinks a day. Unlock your full potential with a future-focused company that is known and respected throughout the world.
About the Author
0 comments: