Closing Date: Monday, 09 December 2013
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International Civil Aviation Organization Vacancy Notice
POSITION INFORMATION
Post Title: Training Clerk
Vacancy Notice: 2013/39/G 110639
Level: G-4
Deadline for applications: 9 December 2013
Duty Station: Montréal
Date for entry on duty: After 9 December 2013
THE ORGANIZATIONAL SETTING
The Aviation Safety Training (AST) Section is in charge of the
execution of the ICAO Civil Aviation Training Policy for safety
including the management of TRAINAIR PLUS Programme, the
coordination of Next Generation of Aviation Professionals (NGAP)
activities together with the NGAP Task Force, the management of
e-learning training courses, the endorsement of training courses
and Government Safety Inspectors training centres, the design,
development and conduct of training courses for all safety-related
training, in coordination with Air Navigation Bureau (ANB)
sections, and the conduct of evaluation and quality control for
ICAO safety-related courses.
The incumbent will report directly to the Chief, Aviation Safety
Training Section (C/AST) with whom she/he will consult on
administrative issues related to training.
MAJOR DUTIES AND RESPONSIBILITIES
Function 1 (incl. Expected results)
Provide technical and administrative support to AST for the
planning and scheduling of missions related to TRAINAIR PLUS and
the conduct of training courses, including coordination with team
members (assessment team and instructors), Travel Section and
Finance Branch (Travel Claims and Accounts Payable Sections) for
the preparation of itineraries, travel authorization, and obtaining
Daily Subsistence Allowance (DSA) advance for all AST missions;
assists team members conducting AST missions in obtaining entry
visas, completing security clearance, and validate travel expense
claim forms submitted by team members after the mission, achieving
results such as:
- Technical and administrative support to AST staff related to
training activities is provided in efficient and timely manner in
order to enable the smooth running of the planning and scheduling
activities of the Section.
Function 2 (incl. Expected results)
Prepare training documentation and certificates required for
training courses/seminars/workshops; liaise and coordinate with
Documents Management and Outsourcing Unit, Editorial Sections and
External Translation Services to ensure accurate and timely
production of correspondence and training material for
seminars/workshops/meetings, achieving results such as:
- Preparation of training documentation and certificates must be
accurate and should be dispatched in a timely and professional
manner in order to implement the training programme
effectively.
Function 3 (incl. Expected results)
Manage and keep up-to-date subject matter files, in both paper
and electronic format; classify, sort and maintain electronic data
files, update and maintain programme websites, achieving results
such as:
- Accurate and appropriate management of the subject matter
files.
Function 4 (incl. Expected results)
Prepare for and serve meetings by booking conference rooms,
assist participants with hotel reservations; prepare and distribute
documenta tion; assist in the preparation, collation and hand-out
of documentation; arrange facilities, equipment, catering, travel,
logistics, etc., achieving results such as:
- Booking conference rooms, assistance to participants is done
effectively and in a timely manner.
QUALIFICATIONS AND EXPERIENCE
Educational background
Secondary school education, including completion of general
office administration and office automation courses.
Professional experience and knowledge
- At least four years of experience in general office
administration work, two of which should preferably have been with
ICAO, an international organization or a government.
- Experience in the maintenance of technical records and the
preparation of data for inclusion in documentation.
- Experience in administrative aspects of international technical
meetings.
- Ability to research a complex subject thoroughly and develop a
clear and logical presentation of ideas and arguments.
- General knowledge of ICAO functions and organization as well as
the role of other related international organizations. Sound
knowledge of ICAO structure; regulatory documents in the field of
aviation training; correspondence, filing and meeting procedures;
and latest multimedia software, including Microsoft Word,
PowerPoint and Excel applications.
Language skills
The work requires fluent reading, writing and speaking abilities
in English. Working knowledge of Spanish and/or French is
desirable. Knowledge of any of the following languages of the
Organization (Arabic, Chinese, Russian) is an asset.
Competencies
- Communication: The ability to communicate effectively with
people at different levels. Good drafting and editing skills are
required.
- Teamwork: The ability to work cooperatively or collaboratively
with colleagues in work groups and as part of teams to achieve
agreed goals. Initiative, discretion and the ability to maintain
harmonious working relationships.
- Planning and organizing:The ability to identify priority
activities and assignments; allocate appropriate amount of time and
resources for completing work; foresee risks and allow for
contingencies when planning; and monitor and adjust plans and
actions as necessary. Give attention to details and demonstrate
effective organizational skills and ability to handle a large
volume of data in an efficient and timely manner.
- Accountability:The ability to take ownership of all
responsibilities and honour commitments.
- Client Orientation: The desire and the determination to provide
the best quality service to the client and to work in partnership
to mutual benefit. (N.B. all those to whom services are provided
are considered as 'clients', whether they are internal or
external).
- Technological awareness:The ability to use the latest office
automation equipment and latest multimedia software, including
Microsoft Word, PowerPoint and Excel applications. The ability to
keep up to date on new or revised techniques, procedures and
equipment relevant to the work, new forms, filing procedures or
software capabilities.
CONDITIONS OF EMPLOYMENT
It should be noted that this post is to be filled on a
fixed-term basis for a period of one year (first year is
probationary for an external candidate). ICAO staff members are
international civil servants subject to the authority of the
Secretary General and may be assigned to any activities or offices
of the Organization within the duty station.
ICAO staff members are expected to conduct themselves in a
manner befitting their status as international civil servants. In
this connection, ICAO has incorporated the 2001 Standards of
Conduct for the International Civil Service into the ICAO Personnel
Instructions.
ICAO offers an attractive benefit package to its employees in
accordance with the policies of the International Civil Service
Commission (ICSC). The statutory retirement age for staff entering
or re-entering service after 1 January 1990 is 62 and 65 after 1
January 2014. For external applicants, only those who are expected
to complete a term of appointment will normally be considered.
HOW TO APPLY
Interested candidates must complete an on-line application form.
To apply, please visit ICAO's e-Recruitment website at:
https://careers.icao.int .
NOTICE TO CANDIDATES
ICAO does NOT charge any fees or request money from candidates
at any stage of the selection process, nor does it concern itself
with bank account details of applicants. Requests of this nature
allegedly made on behalf of ICAO are fraudulent and should be
disregarded.
Closing Date: Monday, 09 December 2013
More
vacancies from:
Organization
Country
City
Office
Grade
International Civil Aviation Organization Vacancy Notice
POSITION INFORMATION
Post Title: Training Clerk
Vacancy Notice: 2013/39/G 110639
Level: G-4
Deadline for applications: 9 December 2013
Duty Station: Montréal
Date for entry on duty: After 9 December 2013
THE ORGANIZATIONAL SETTING
The Aviation Safety Training (AST) Section is in charge of the
execution of the ICAO Civil Aviation Training Policy for safety
including the management of TRAINAIR PLUS Programme, the
coordination of Next Generation of Aviation Professionals (NGAP)
activities together with the NGAP Task Force, the management of
e-learning training courses, the endorsement of training courses
and Government Safety Inspectors training centres, the design,
development and conduct of training courses for all safety-related
training, in coordination with Air Navigation Bureau (ANB)
sections, and the conduct of evaluation and quality control for
ICAO safety-related courses.
The incumbent will report directly to the Chief, Aviation Safety
Training Section (C/AST) with whom she/he will consult on
administrative issues related to training.
MAJOR DUTIES AND RESPONSIBILITIES
Function 1 (incl. Expected results)
Provide technical and administrative support to AST for the
planning and scheduling of missions related to TRAINAIR PLUS and
the conduct of training courses, including coordination with team
members (assessment team and instructors), Travel Section and
Finance Branch (Travel Claims and Accounts Payable Sections) for
the preparation of itineraries, travel authorization, and obtaining
Daily Subsistence Allowance (DSA) advance for all AST missions;
assists team members conducting AST missions in obtaining entry
visas, completing security clearance, and validate travel expense
claim forms submitted by team members after the mission, achieving
results such as:
- Technical and administrative support to AST staff related to
training activities is provided in efficient and timely manner in
order to enable the smooth running of the planning and scheduling
activities of the Section.
Function 2 (incl. Expected results)
Prepare training documentation and certificates required for
training courses/seminars/workshops; liaise and coordinate with
Documents Management and Outsourcing Unit, Editorial Sections and
External Translation Services to ensure accurate and timely
production of correspondence and training material for
seminars/workshops/meetings, achieving results such as:
- Preparation of training documentation and certificates must be
accurate and should be dispatched in a timely and professional
manner in order to implement the training programme
effectively.
Function 3 (incl. Expected results)
Manage and keep up-to-date subject matter files, in both paper
and electronic format; classify, sort and maintain electronic data
files, update and maintain programme websites, achieving results
such as:
- Accurate and appropriate management of the subject matter
files.
Function 4 (incl. Expected results)
Prepare for and serve meetings by booking conference rooms,
assist participants with hotel reservations; prepare and distribute
documenta tion; assist in the preparation, collation and hand-out
of documentation; arrange facilities, equipment, catering, travel,
logistics, etc., achieving results such as:
- Booking conference rooms, assistance to participants is done
effectively and in a timely manner.
QUALIFICATIONS AND EXPERIENCE
Educational background
Secondary school education, including completion of general
office administration and office automation courses.
Professional experience and knowledge
- At least four years of experience in general office
administration work, two of which should preferably have been with
ICAO, an international organization or a government.
- Experience in the maintenance of technical records and the
preparation of data for inclusion in documentation.
- Experience in administrative aspects of international technical
meetings.
- Ability to research a complex subject thoroughly and develop a
clear and logical presentation of ideas and arguments.
- General knowledge of ICAO functions and organization as well as
the role of other related international organizations. Sound
knowledge of ICAO structure; regulatory documents in the field of
aviation training; correspondence, filing and meeting procedures;
and latest multimedia software, including Microsoft Word,
PowerPoint and Excel applications.
Language skills
The work requires fluent reading, writing and speaking abilities
in English. Working knowledge of Spanish and/or French is
desirable. Knowledge of any of the following languages of the
Organization (Arabic, Chinese, Russian) is an asset.
Competencies
- Communication: The ability to communicate effectively with
people at different levels. Good drafting and editing skills are
required.
- Teamwork: The ability to work cooperatively or collaboratively
with colleagues in work groups and as part of teams to achieve
agreed goals. Initiative, discretion and the ability to maintain
harmonious working relationships.
- Planning and organizing:The ability to identify priority
activities and assignments; allocate appropriate amount of time and
resources for completing work; foresee risks and allow for
contingencies when planning; and monitor and adjust plans and
actions as necessary. Give attention to details and demonstrate
effective organizational skills and ability to handle a large
volume of data in an efficient and timely manner.
- Accountability:The ability to take ownership of all
responsibilities and honour commitments.
- Client Orientation: The desire and the determination to provide
the best quality service to the client and to work in partnership
to mutual benefit. (N.B. all those to whom services are provided
are considered as 'clients', whether they are internal or
external).
- Technological awareness:The ability to use the latest office
automation equipment and latest multimedia software, including
Microsoft Word, PowerPoint and Excel applications. The ability to
keep up to date on new or revised techniques, procedures and
equipment relevant to the work, new forms, filing procedures or
software capabilities.
CONDITIONS OF EMPLOYMENT
It should be noted that this post is to be filled on a
fixed-term basis for a period of one year (first year is
probationary for an external candidate). ICAO staff members are
international civil servants subject to the authority of the
Secretary General and may be assigned to any activities or offices
of the Organization within the duty station.
ICAO staff members are expected to conduct themselves in a
manner befitting their status as international civil servants. In
this connection, ICAO has incorporated the 2001 Standards of
Conduct for the International Civil Service into the ICAO Personnel
Instructions.
ICAO offers an attractive benefit package to its employees in
accordance with the policies of the International Civil Service
Commission (ICSC). The statutory retirement age for staff entering
or re-entering service after 1 January 1990 is 62 and 65 after 1
January 2014. For external applicants, only those who are expected
to complete a term of appointment will normally be considered.
HOW TO APPLY
Interested candidates must complete an on-line application form.
To apply, please visit ICAO's e-Recruitment website at:
https://careers.icao.int .
NOTICE TO CANDIDATES
ICAO does NOT charge any fees or request money from candidates
at any stage of the selection process, nor does it concern itself
with bank account details of applicants. Requests of this nature
allegedly made on behalf of ICAO are fraudulent and should be
disregarded.
Posted at 03:42 |  by
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